Deadline and report tracking · Checked November 9, 2026

Track every grant deadline, task and report in one place

Each grant you pursue keeps its application, LOI and internal deadlines and the tasks that lead up to them, and after an award, its payment schedule and reporting requirements. GrantCue emails reminders before deadlines and adds grant deadlines to a calendar feed for Google Calendar, Apple Calendar or Outlook.

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Free to start, no card. Every new workspace gets the Team plan for 14 days, then the Free plan.

What GrantCue keeps track of

Stages for every grant

My grants shows each grant on a board or a list, from Researching and Go/No-Go through Drafting and Submitted to Awarded or Not funded. Admins can change the stages in Settings. A grant can't move to Submitted while its "Before you submit" checklist has required items open.

Track grants through stages

Three deadlines per grant, and the tasks behind them

Each grant holds its application deadline, an optional LOI deadline and an optional internal deadline for your own cutoff. Break the work into tasks with an owner and a due date. On Essentials and up, "Generate from NOFO" proposes tasks from the grant's funding notice.

Tasks, deadlines and reminders

Reminder emails before each deadline

Members get an email before an application deadline, on the days an admin picks: 30, 14, 7, 3 or 1 day before, and the day itself. LOI deadlines, internal deadlines, compliance due dates and report dates on a payment schedule get reminders too. Each task's assignee is reminded 7, 3 and 1 day before it is due, and on the day, while the organization's task emails are on. Anyone can turn deadline, task or mention emails off for themselves in Settings, Notifications, without changing anyone else's.

One calendar for the team

The Calendar shows application, LOI, internal and task deadlines together, with compliance due dates as "Report due" items. Subscribe to its feed in Google Calendar, Apple Calendar or Outlook and your grants' application, LOI and internal deadlines appear there and stay up to date.

Export your data, reports and calendar

After the award

An awarded grant's page holds its budget with line items, its payment schedule and its compliance requirements, each requirement with a due date and an Overdue mark once it passes. On Team and up, upload the signed award agreement as a PDF with selectable text and AI drafts these items for you to review, up to 10 agreements a month. A scanned PDF is refused before anything is read. Nothing is created until you approve.

Award letters and the award agreement review

Approvals and automation

An approval rule makes a grant wait for sign-off, at one or more levels, before it moves between two stages you choose. Automation rules can create a task, assign someone, change the priority or add a comment when a grant changes stage or its deadline is a set number of days away.

Approvals: require sign-off on stage changes

Slack, Microsoft Teams and webhooks. A message when a grant is saved or changed, a task is assigned, or a deadline is coming up or has passed.
Programs I watch. Alerts when a program you follow announces, opens, changes or closes a round, with an optional reminder before an announced opening.
Saved searches. Email alerts when new grants match a search, in real time, daily or weekly.
Scheduled reports. A weekly digest and a monthly summary of your grants, by email.
Insights. Win rate and funding awarded from the outcomes you record, and a status report to share.
Exports. All of My grants as CSV, or as Excel with sheets for tasks, awards and budgets.

The My grants board with grants in stage columns, with example data — My grants: every grant on one board, by stage. With example data.

A saved grant's page showing its stage, deadlines and a note that reminder emails are coming, with example data — A grant's page: stage, owner and deadlines at the top, and whether reminder emails are still to come. With example data.

The Calendar month view with application, internal and task due dates on their days, with example data — The Calendar: application, internal and task due dates, month by month. With example data.

The Tasks page listing tasks across grants with assignee, grant and status filters, with example data — Tasks: everything due across your grants, filtered by assignee, grant or status. With example data.

Notification settings with each person's own reminder email switches and the team's reminder days before a deadline, with example data — Notification settings: turn your own reminder emails on or off, and choose the days before a deadline when your team's go out. With example data.

An awarded grant's Compliance tab with two reporting requirements, each with its due date and progress, with example data — After the award: each reporting requirement and its due date, on the grant's Compliance tab. With example data.

Who uses it

Grant writers

Get an email before each deadline, and see everything due across your grants on the Tasks page and the Calendar.

Development directors

See every grant by stage, require sign-off before a grant moves to Submitted, and get a weekly digest and a monthly summary by email.

Consultants with several clients

Portfolio puts every organization you work for on one page, with what is due in the next 30 days, what is late and one calendar across workspaces. Clients join as view-only members and don't take a seat.

Research offices and public agencies

Set internal deadlines ahead of the sponsor's date and record your own details, such as a program code, in custom fields on Team and up. Team also adds a research office for limited submissions.

What each plan includes

Stages, tasks, approvals, automation rules, reminders, the calendar feed, Slack and Teams alerts, and post-award budgets, payment schedules and compliance tracking are all on the Free plan. Paid plans add people, room for more grants, and AI.

Plan	What it includes
Free	1 user and up to 10 grants tracked at once (archived grants don't count).
Essentials	Up to 3 users and 75 tracked grants, unlimited AI summaries of funding notices, and tasks proposed from them.
Team	Up to 8 users and 250 tracked grants, custom fields, the research office, and AI reading of award agreements.
Organization	Up to 20 users, unlimited tracked grants, and QuickBooks Online spend import (read-only), mapped to grant budgets.
Enterprise	Everything in Organization, plus SSO/SAML single sign-on.

View-only clients don't use a seat on any plan. Free to start, no card. Every new workspace gets the Team plan for 14 days, then the Free plan. See full pricing

How to start

Create your account. Sign up with Google, Microsoft or your email. No card is needed, and the workspace starts with 14 days of Team.
Add your grants. Choose "Add grant" in My grants to pick one from Discover or enter one by hand, or import a CSV or Excel file.
Set deadlines and tasks. Open each grant to set its application, LOI and internal deadlines, then add tasks with an owner and a due date.
Choose reminders and connect your calendar. An admin picks the reminder days in Settings > Notifications. Copy the feed address from the Calendar page into Google Calendar, Apple Calendar or Outlook.
Invite your team. Add colleagues as admins or contributors, and clients as view-only members.

Questions buyers ask

Does GrantCue submit applications for me?

No. GrantCue tracks the work and helps you prepare the application; you submit it through the funder's own portal or method. Then move the grant to Submitted and choose "Record external submission", adding the confirmation if you have one.

Can my whole team get deadline reminders?

Yes. Deadline reminder emails go to the members of your organization on the days an admin chooses, and task reminders go to the person each task is assigned to. Each person can turn their own reminder emails off in Settings, Notifications without changing anyone else's. Connect Slack or Microsoft Teams and deadlines coming up or passed are posted there too.

Does it work with Google Calendar or Outlook?

Yes. The Calendar page gives you a feed address to subscribe to in Google Calendar, Apple Calendar or Outlook. The feed carries the application, LOI and internal deadlines of grants you are still working on and updates itself; a grant leaves it once you mark it submitted or closed. Tasks and compliance due dates show on GrantCue's own Calendar but are not in the feed. You can also download a one-time .ics file, or have an admin connect Google Calendar and run a sync.

What happens after a grant is awarded?

Move it to Awarded and the same page holds its budget, payment schedule and compliance requirements. A compliance requirement with a due date, and a report date on a payment schedule, both show on the Calendar and get reminder emails like an application deadline. Each team member can turn reminder emails off for themselves in Settings, Notifications. On Team and up, AI can read the award agreement and draft these items for you to approve.

What is on the Free plan?

One user and up to 10 tracked grants at once (archived grants don't count), with stages, tasks, approvals, automation rules, reminders, the calendar feed, Slack and Teams alerts, and post-award budgets, payment schedules and compliance tracking. Free has no time limit and needs no card.

Can I bring my grants over from a spreadsheet?

Yes. Import a CSV or Excel file: GrantCue maps common columns such as grant name, funder, amount, deadline and status, and shows you a preview before anything is saved. You can export everything back to CSV or Excel at any time.

Put your next deadline in GrantCue