Everything you need to succeed

Powerful features for grant management

GrantCue is grant management software for nonprofits, research offices, SBIR startups and local governments. It lets you search open grants from Grants.gov plus 188 state and state-agency sources across 49 states and the District of Columbia, track each one through stages with owners, tasks and deadline reminders, and draft and review the application as a team.

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From a promising grant to a prepared application

See the actual workspace at each step. These screenshots use example organization and grant data.

Search by your program area, check eligibility and the deadline, then save an opportunity worth pursuing.

Select the screenshot to enlarge it. Available features depend on your plan.

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Everything you need in one place

Grant Discovery

Search open grants from Grants.gov, SBIR.gov topics, 188 state and state-agency sources across 49 states and the District of Columbia, and selected local, foundation and corporate programs.

  • Describe what you need in a sentence and GrantCue sets the filters for you to check (the AI part is on Essentials and up)
  • Quick search for grants and saved work
  • Filters for deadline, amount, location, agency, applicant type and 18 funding categories
  • Saved searches and recent searches
  • Full grant details with tabs (Details, AI Summary, AI Proposal)
  • Custom grant entry

Grant tracking

Visual Kanban board to manage grants through your custom workflow stages.

  • Drag-and-drop Kanban board
  • Customizable stages
  • List view option
  • Bulk actions on multiple grants
  • Progress tracking indicators
  • Automation rules: when a grant enters a stage or a deadline nears, create a task, assign someone, change the priority or add a comment
  • Custom fields (Team and up): up to 20 of your own fields on each grant, as text, a number, a date or a drop-down list, included in the My grants export and CSV import

Task Management

Break down grants into actionable tasks with owners and due dates.

  • Generate a task list from the funding notice with AI
  • Assign tasks to team members
  • Set due dates and priorities
  • Progress tracking
  • Overdue indicators
All workflow features

Funder Research

See which foundations fund an organization, find the funders of organizations like yours, and see who is on a foundation's board, from IRS 990-PF filings and, for community foundations and other public charities, Form 990 Schedule I.

  • Who funds an organization: type a name and see every funder that reported a grant to it
  • Funders of the peer organizations you name, ranked by how many of them they fund
  • Foundations that fit your organization, and the ones that already funded you
  • Officers and trustees from a foundation's latest 990-PF, on its page in the app
  • Every grant a funder reported: search it, filter by year and state, sort it, and export it to CSV or Excel
  • Giving history from Schedule I for the community foundations, United Ways and other public charities GrantCue lists

Red Flags & Skip Rules

Each match shows what to check before you apply. Skip rules keep what you never want out of search, recommendations and alerts.

  • Invitation-only funders flagged
  • Outside where a funder gives, or far from its typical grant
  • Funders that rarely take new grantees
  • Applicant-type conflicts and what a funder does not fund
  • Skip rules by keyword, funder, agency or amount, and a way to see what they hid

Smart Deadline Tracking

Never miss a deadline with automated reminders and visual deadline indicators.

  • Automated email reminders
  • Reminders 30, 14, 7, 3 and 1 days before a deadline and on the day: an admin picks which
  • Visual deadline countdown
  • Overdue grant alerts
  • Daily digest emails

Calendar Integration

Put your grant deadlines on the calendar your team already uses.

  • A private calendar feed for Google, Outlook and Apple Calendar
  • Google Calendar sync: GrantCue adds deadline events and updates them when dates change
  • Close, letter of inquiry and internal deadlines
  • Feed links you can reset at any time

Program Watching

Follow a funder's grant program that opens new rounds, and hear when the next round is announced, opens or changes.

  • An alert in GrantCue when a round is announced, opens, changes its dates or closes
  • A reminder before an announced opening, so you have time to prepare
  • Email for a program only when you turn it on

Funding Plans

Plan how a project will be paid for: its budget beside every grant, pledge and match that could cover it.

  • What is secured, what is requested and what is still missing for each project
  • Grants from My grants linked as possible funding sources
  • GrantCue does the arithmetic on the figures you enter; it does not decide what a funder will accept

Team Collaboration

Work together seamlessly with role-based access and team management tools.

  • Team seats on every paid plan
  • Admin, contributor and view-only client roles; clients don't use a seat
  • @mentions in comments
  • Team invitations
  • Organization switching

Portfolio for Consultants

If you work for several organizations, Portfolio shows them all on one page: where each one's grants stand, what is due in the next 30 days and what is late.

  • Every organization you belong to, with grants by stage, upcoming deadlines and overdue tasks
  • Your next actions and the work waiting on others, across all of them
  • A tracker of every client's active grants in one table: change a stage or priority without switching workspaces, and export it to CSV or Excel
  • One calendar of deadlines across all your workspaces
  • A status report for each organization, printed or sent as a link that expires after 7, 30 or 90 days
  • Start a new client workspace from the page, and invite the client as a view-only member who doesn't use a seat

Research Office (Team and up)

For universities and research institutes: keep a profile for each researcher, match open opportunities to their expertise, and track limited submissions.

  • Researcher profiles with expertise keywords; researchers need no account and use no seat
  • Open opportunities matched to each researcher's expertise
  • Share the good matches with the researcher
  • Limited submission tracking

Analytics & Metrics

Track your performance with comprehensive metrics and ROI reporting.

  • Deadline success rate
  • Time-to-submit tracking
  • Award win rates
  • Funding amount tracking
  • Team performance metrics

Smart Notifications

Stay informed with customizable notifications across multiple channels.

  • Email notifications
  • Slack integration
  • Microsoft Teams integration
  • Real-time in-app notification center
  • @mention notifications

Approval Workflows

Configure multi-level approval chains for grant stage transitions.

  • Multi-level approval chains
  • Configurable approval requirements
  • Approval status tracking
  • Approval history audit trail
  • Automated approval notifications

Post-Award Management

Track budgets, disbursements, compliance, and payment schedules after winning grants.

  • Budget tracking & line items
  • Disbursement logging
  • Payment schedule management
  • Compliance requirement tracking
  • Budgets and spending export (CSV or Excel)
  • AI reads an award agreement into tasks and payment dates for you to review (Team and up)

Activity Feed & Audit Trail

Complete audit trail showing all changes, actions, and user activities.

  • Real-time activity stream
  • User attribution tracking
  • Change history logging
  • Filterable activity feed

Import & Export

Bring your grants in from a spreadsheet or GrantHub, and take any list out to CSV or Excel.

  • GrantHub migration tool
  • CSV import with field mapping and a preview
  • Export search results, foundation matches and a funder's reported grants
  • Export all of My grants, with tasks and budgets in Excel
  • Salesforce and Raiser's Edge NXT import on Team and up

Document Management

Upload and organize grant documents, with every upload checked against VirusTotal's records of known malware.

  • Secure document uploads
  • VirusTotal fingerprint checks (files are never sent to VirusTotal)
  • Files VirusTotal already knows as malware are flagged
  • Document categorization
  • Version tracking

Pre-flight Checklist

AI-generated submission checklists ensure you never miss critical requirements before submitting.

  • AI-generated checklists
  • Customizable checklist items
  • Progress tracking
  • Requirement validation
  • Pre-submission verification

Community & Local Grants

Browse community-curated grant pages for your county or region. Opportunity suggestions are available to enabled pilot organizations.

  • Location-specific grant pages
  • Pilot opportunity suggestions
  • AI-powered grant discovery
  • Moderated content quality
  • Free public access

AI-Powered

Intelligent grant management

Use AI to save time and make better decisions with transparent evidence and missing-input disclosures.

NOFO PDF Summarizer

AI extracts key information from lengthy Notice of Funding Opportunity documents in seconds.

  • One-click comprehensive summaries
  • Key dates & deadlines extraction
  • Eligibility requirements analysis
  • Funding amounts & priorities
  • Cost sharing & application process

Grant Recommendations

Grants from the catalog scored against your organization profile, then checked by an AI model before any is shown.

  • Scored on relevance, focus category, applicant type, funding fit and deadline
  • Grants whose rules exclude your kind of organization are left out
  • Every match checked by AI against your profile and the grant's own text
  • A short reason on each match on paid plans
  • The top 3 on Free, the full list on Essentials and up

Smart Tagging & Categorization

AI automatically categorizes and tags grants using natural language processing.

  • Auto-generate 5-8 relevant tags
  • Four tag categories (focus, eligibility, funding, geographic)
  • AI confidence scores for each tag
  • Reusable tag library
  • Color-coded by category

Evidence-Backed Fit & Readiness

Separate opportunity alignment from application preparedness without presenting either as predicted win odds.

  • Opportunity fit and application readiness scores
  • NOFO, organization profile, and verified historical evidence
  • Evidence-coverage confidence
  • Missing-input disclosure
  • Score and evidence version identifiers

Grant Profile

Comprehensive organization context that supercharges AI accuracy for grant writing and matching.

  • Mission, vision, and core values
  • Program descriptions and impact data
  • Staff capacity and partnerships
  • Track record and achievements
  • Filled in from your website or EIN, each suggestion shown before you save
  • Auto-calculated profile completeness

AI Grant Writing Workspace

Complete AI-powered writing environment that learns your organization's voice and generates compelling proposal content tailored to each funder.

  • Start a draft from one of 7 free templates, laid out in parts with a prompt under each
  • Section-by-section AI drafting with grant context
  • An executive summary drafted from the sections you have already written
  • Three refinement modes: refine, expand, or condense
  • Funder alignment analysis and scoring
  • Reusable content library, with answers imported from your past proposals
  • An AI check of your draft against each requirement, quoting where it found it
  • One-click export to Word or PDF

Claude & ChatGPT Connector

Search GrantCue's open grants and foundation profiles from inside Claude or ChatGPT. No account or sign-in needed.

  • Add GrantCue as a connector in Claude or ChatGPT with its web address
  • Ask for grants and foundations in your own words
  • Open a grant's details or a foundation's giving and how to apply
  • Public data only: it never sees your account or My grants
  • Free for everyone

Works with your favorite tools

GrantCue integrates seamlessly with the tools you already use every day.

Claude & ChatGPT

Search grants in chat

Google Calendar

Sync deadlines

Outlook

Calendar feed

Slack

Team notifications

Microsoft Teams

Team notifications

Google Drive & OneDrive

Attach files

Salesforce & Raiser's Edge

Import funders and awards

Webhooks

Custom integrations

Security & Compliance

How your data is protected

Encryption, database-enforced access rules and two-factor sign-in. The security page has the details.

Data Encryption

Data is encrypted in transit with TLS and at rest by our database host. The secrets GrantCue keeps for you, such as connected-app tokens, are encrypted again with AES-256-GCM.

Row-Level Security

Rules in the database make sure users only see data they're authorized to access.

Role-Based Access

Admin, contributor and view-only client roles decide who can view, edit and manage grants.

Two-Factor Authentication

TOTP-based 2FA with QR codes for enhanced account security and organization-level enforcement.

Automated Backups

A daily backup of the database, with the last seven kept. You can export your own data at any time.

GDPR Compliance

Full data export capabilities and privacy controls for GDPR compliance.

Go deeper

Ready to streamline your grant workflow?

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