Public sector

For the jurisdiction where grants management is half of somebody’s job

Counties and large cities have a titled Grants Manager. Boroughs, townships and small districts have a borough manager who handles grants between council meetings. The enterprise vendors are built for the first group. GrantCue is affordable enough for the second.

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Who this is for

  • Boroughs, townships, villages, small cities and rural counties
  • Authorities, special districts, transit and housing agencies
  • School districts and intermediate units
  • Councils of government and regional planning commissions

What usually goes wrong

The grants function is unstaffed

In smaller jurisdictions nobody owns grants full time. It is the manager, the clerk or the finance director doing it on top of everything else, which means opportunities are found late and applications are rushed.

Federal expenditure totals are invisible until the auditor asks

Crossing the federal expenditure threshold triggers a Single Audit obligation. The rule is not the hard part; knowing where you stand across every award before your fiscal year closes is.

Award records are scattered across departments

Public works holds one award, the police department another, and the finance office is reconciling both from email attachments. No one has the portfolio view that council actually asks for.

Match requirements decide what you can even apply for

Most federal infrastructure funding requires a local match set as a flat percentage of project cost regardless of community wealth, which systematically screens out the jurisdictions with the least capacity.

How GrantCue helps

GrantCue pipeline board showing each award by stage with its funder, priority and days left, for a shared view across departments

Priced for a jurisdiction without a grants budget

A permanently free plan and paid tiers that a small borough can approve without an RFP, against enterprise platforms priced for counties.

One portfolio view across departments

Every award in one pipeline with the stages your jurisdiction actually uses, so the finance office and the department holding the award are looking at the same record.

Reports you can take to council

Portfolio metrics, agency and program funding breakdowns, and PDF, CSV and Excel exports for the meeting packet. These are internal reports for your own team and council.

Deadline tracking with assigned owners

Tasks with owners and due dates, reminder emails, and an ICS calendar feed, so a reporting date does not depend on one person remembering it.

A record that survives an election

Documents with version history, threaded comments and an activity log, so a change in administration does not erase the history of an award.

Tracking 2 CFR 200 requirements

GrantCue does not apply the Uniform Guidance for you. It keeps the dates, records and owners the rules ask you to manage in one place.

  • Reporting dates and closeout steps as tasks with an owner, a due date and a reminder.
  • Award documents, such as the agreement and correspondence, with version history, so the file is whole when staff change.
  • Spend and match figures entered by your finance office, next to the award they belong to.
  • An activity log of who changed what, for the record you hand to an auditor. GrantCue is not audit software and does not produce a SEFA.

Uniform Guidance (2 CFR 200) in plain English

What GrantCue does not do

So you can rule us out in two minutes instead of two weeks.

  • GrantCue does not produce a SEFA, track audit findings, or support the Single Audit in any form. It can help you see award totals; it is not audit software.
  • There is no subrecipient or pass-through entity model, and no subrecipient monitoring or risk assessment.
  • There is no FFATA or subaward reporting.
  • Spend, match and disbursement figures are entered by hand. There is no bank, payroll or general-ledger feed, and no ERP integration.
  • Reporting means internal reports for your team and council, not reports filed with a funder.
  • Catalog coverage is federal Grants.gov plus 105 state and state-agency sources across 47 states and the District of Columbia. County, regional and COG funding is not systematically ingested.

Questions

Is this an alternative to eCivis, AmpliFund or Euna Grants?

For a small jurisdiction, often yes — those platforms are priced and scoped for counties and states. But be clear about the trade: they carry subrecipient monitoring and audit-support modules that GrantCue does not have. If you need those, GrantCue is not a substitute.

Can we buy it without going through a formal procurement?

That depends on your own purchasing law more than on federal law. GrantCue’s self-serve plans are priced well below most micro-purchase thresholds, but check your jurisdiction’s own rules.

Will it tell us when we are approaching the Single Audit threshold?

No. GrantCue does not calculate federal expenditure totals for audit purposes and should not be relied on for that determination. Speak to your auditor.

Does it cover our state’s grant portal?

105 state and state-agency sources across 47 states and the District of Columbia are ingested today, so it depends on your state. Federal coverage via Grants.gov applies everywhere.

Guides for this segment

Longer-form reading on the parts of this workflow that come up most.

Official references

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