GrantHub Sunset 2026: What Nonprofits Should Do After the Cutoff

Last updated: July 2026

The GrantHub and GrantHub Pro sunset date is now in the past. For nonprofits that exported data before the January 31, 2026 cutoff, the priority is to turn those files into a working grant management system again. For teams that did not export cleanly, the priority is recovery: find backups, rebuild active records, and protect upcoming deadlines.

Use the full GrantHub migration page as the operational guide.

Quick Answer: What Should You Do Now?

Why the Sunset Still Matters

Even after the cutoff, the sunset matters because grant data has a long tail. Award reports, renewal deadlines, funder notes, and declined proposal history can affect future revenue.

The most valuable records are:

• Active applications.
• Submitted proposals.
• Awarded grants.
• Reporting requirements.
• Renewal opportunities.
• Funder notes.
• Historical outcomes.

Recovery Checklist

Look for:

• GrantHub exports.
• CSV downloads.
• Local spreadsheet backups.
• Email attachments.
• Shared drive folders.
• Board reports.
• Finance reports.
• Proposal folders.
• Calendar exports.
• Screenshots or PDFs.

Once found, prioritize the records that affect the next 90 days.

Rebuild the Active Pipeline First

Do not try to reconstruct everything before your team can work. Start with:

Then add archived history later.

Choose a Replacement Workflow

A GrantHub alternative should help your team:

• Import data.
• Track pipeline stages.
• Assign owners.
• Manage deadlines.
• Store notes.
• Link documents.
• Report to leadership.
• Find new grants.

Common Mistakes

Mistake 1: Treating Export Files as the Migration

Export files are only raw material. Migration is complete when records are usable in the new workflow.

Mistake 2: Recreating Old Clutter

Do not import stale records just because they exist. Prioritize active work and useful history.

Mistake 3: Missing Post-Award Obligations

Awarded grants may have reports, reimbursement deadlines, or closeout tasks. Include them in the migration.

What the January 31, 2026 Sunset Means in Practice

By July 2026, the GrantHub sunset is not a future risk. It is an operational cleanup issue. Some teams exported data before January 31, 2026. Others may have partial spreadsheets, old reports, proposal folders, calendar reminders, and email threads. The job now is to rebuild enough structure to manage current grants safely.

Do not spend the first week trying to recreate every historical record. Start with deadlines.

Recovery Triage

Use this order:

1. Reports due in the next 90 days.
2. Applications due in the next 60 days.
3. Awarded grants with active spending.
4. Pending proposals awaiting decision.
5. Renewal opportunities.
6. Declined grants and old prospects.

This order protects the organization from immediate risk. Historical cleanup matters, but it should not outrank active obligations.

How To Rebuild Without a Clean Export

If you do not have a clean export, build a minimum viable grant record from other sources:

Create a simple triage sheet first, then import or enter the cleaned records into the replacement system.

Communication to Staff

Send staff a clear message:

• GrantHub has sunset.
• The organization is rebuilding grant tracking in a new system.
• Active grant information should be sent to the migration owner.
• Staff should not create separate private trackers without telling the grants lead.
• Report dates and active deadlines are the first priority.

This prevents parallel systems from spreading.

Choosing a Replacement After the Sunset

The replacement should do more than store a list of grants. Look for:

• Import or spreadsheet migration.
• Pipeline stages.
• Deadline calendar.
• Post-award reports.
• Funder notes.
• Document storage.
• Task ownership.
• Leadership reporting.
• Grant discovery.
• AI proposal support if the team writes frequently.

If you want to move into GrantCue quickly, the GrantHub migration guide covers the import steps in order.

Long-Term Lesson

The sunset is a reminder that grant teams need data portability. Any replacement should let the organization export its data later. A nonprofit's funder history, award records, and reporting obligations should not be trapped in a tool.

When evaluating new software, ask: if we left this tool in three years, how would we export our grant records, documents, and deadline history?

30-Day Recovery Plan

At the end of 30 days, the team should know every active deadline, every report due, every owner, and every major missing record.

Deadline Recovery Checklist

For each grant found during recovery, ask:

• Is there an upcoming application deadline?
• Is there an upcoming report deadline?
• Is there a renewal date?
• Is there a board approval date?
• Is there a funder meeting or site visit?
• Is there a budget modification deadline?
• Is there a final closeout date?

Put every date into one calendar before cleaning old notes. The fastest way to reduce risk is to make all dates visible.

What To Tell Leadership

Use plain language:

"GrantHub is no longer our active system. We are rebuilding the grant pipeline in a replacement workflow. The first priority is active applications and awarded grant reports. Historical records will be cleaned after current deadlines are protected."

Leadership needs to know the risk, the plan, and the expected timeline. Avoid technical details unless they affect decisions.

Rebuilding Funder History

Funder history is more than contact names. Rebuild:

• Prior request amounts.
• Awarded and declined history.
• Program officer notes.
• Preferred application timing.
• Reporting feedback.
• Relationship notes.
• Renewal eligibility.
• Restrictions or concerns from prior awards.

This information can improve future applications. Do not bury it in old emails if it can be summarized in the new grant record.

What To Do If You Missed the Export Window

If the team missed the export window, take a calm inventory:

1. Search shared drives for GrantHub exports, spreadsheets, or downloaded reports.
2. Search email for "GrantHub," funder names, "submitted," "award," and "final report."
3. Ask finance for restricted grant lists and award records.
4. Ask program directors for active grant commitments.
5. Review board packets and leadership reports from the last two years.
6. Create records only for grants with useful current or historical value.

This is slower than CSV migration, but it can still produce a reliable grant system.

Future-Proofing the Replacement

The replacement system should support:

• Regular exports.
• Clear owner fields.
• Deadline and report views.
• Document attachments.
• Notes that can be understood by new staff.
• Simple pipeline stages.
• Data cleanup routines.

Schedule a quarterly export and store it in a secure shared location. Data portability is not a theoretical concern after a product sunset; it is an operational safeguard.

Sunset Risk Register

Create a short risk register during recovery:

Review this register weekly until the replacement system is stable.

Recovery by Role

Grant writer:

• Rebuild active applications.
• Save final proposals.
• Confirm upcoming submission dates.

Finance:

• Confirm awarded grants.
• Verify award amounts.
• Identify spending and reporting requirements.

Program staff:

• Confirm outcome commitments.
• Gather report data.
• Identify implementation risks.

Leadership:

• Approve replacement priorities.
• Review pipeline and revenue risk.
• Support staff adoption.

Recovery works faster when each role searches the records it knows best.

What To Do This Week

If the team is still recovering, do these five things this week:

1. List every known active application.
2. List every awarded grant with a report due.
3. Search for old exports and spreadsheets.
4. Assign one owner to the recovery process.
5. Choose where the rebuilt pipeline will live.

This is enough to stop the drift. Deeper cleanup can happen after the highest-risk grants are visible.

What To Do This Month

This month, rebuild the system:

• Import or enter clean active records.
• Attach final documents.
• Confirm award details with finance.
• Create a leadership view.
• Train staff on the replacement workflow.
• Schedule recurring exports.

By the end of the month, the organization should not be relying on memory to manage grants.

Sunset Recovery Success Criteria

The recovery is successful when:

• Active applications are visible.
• Awarded grants are visible.
• Report dates are visible.
• Every active record has an owner.
• Final documents are stored with grant records.
• Leadership has a current pipeline view.
• The team knows how to export data from the new system.

Until those criteria are met, the organization is still in recovery mode. If a record cannot be verified after reasonable review, mark it as uncertain, assign an owner, and move on. Keep verified records clearly separate from records that still need cleanup, so staff do not treat questionable historical notes as current deadlines or confirmed award terms. That separation lets cleanup continue without blocking active grant work.

FAQ

Can we still recover GrantHub data?

Only if your organization exported data or has backups. Search shared drives, email, reports, and spreadsheets.

What if our data is messy?

Import active grants first and clean archived records later.

What should replace GrantHub?

Look for a tool that supports migration, deadlines, team workflow, reporting, and future grant discovery.

Next Step

Start with active records, then use the GrantHub migration page to turn exported files into an active GrantCue pipeline and calendar. Work the highest-risk deadlines first so nothing drifts while you rebuild.